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  • GRS0868
  • Series
  • 1850 - 1993

Every year each local council is required to make and levy rates in respect of all rateable properties within its municipal district. The Municipal Institutions Act 1854 (No.26) empowered local councils to make by-laws for the regulation of their own proceedings including the collection of rates. The amount of rate is therefore determined by the council although a statutory limit applies. Rates are the main source of revenue for the council.

The rate record is a record of the levying and payment of rates on rateable properties. Apart from the general rate which is levied equally on all properties, a council may levy an extra rate or a special rate. An extra rate may be levied, over and above the general rate, on a subdivision of a municipality to cover expenses occurred in that subdivision. A special rate may be levied when a council undertakes works for the special benefit of a particular portion of the municipality. Separate rate records are maintained for general, extra and special rates and these are therefore registered as separate series.

For each rateable property a record is created which identifies the property and person rated and includes details of the annual value of the property, the amounts due, amounts paid, arrears and when rates were abandoned. A complete rate record may comprise two parts: a Register of Rateable Properties and a Rates Register. The Register of Rateable Properties identifies the properties and persons rated and the Rates Register comprises the accounting details. Where these two parts exist they are registered separately.

The format of rate records has changed over the years. Initially the levying and payment of rates were recorded in volumes (known as Rate Books) until the introduction of cards (known as Rate Cards) from the 1930s. In the 1980's and 1990's automated systems have mostly been used. Printouts of the automated system are usually produced as the rate record.

Geelong City Council

Example fonds

  • F1
  • Fonds
  • January 1, 2015 - December 31, 2016

Example fonds Scope and content (ISAD 3.3.1)

Creator (ISAD 3.2.1)


  • GRS1664
  • Series
  • 1954 - 1974

This record series consists of two volumes of maps and photographs whose principal subject is municipal works. The volumes are titled: A Decade of Works.

The first volume covers the period 1954 - 1964. It comprises maps of road works completed within the municipality during the decade and maps of works proposed. It includes a series of photographs covering the following subjects:
Barrabool Shire Council Councillors and Officers
West Barwon Dam Excursion
Extractive Industries Committee of Inquiry
Council Properties Constructed from Loan Funds
Phases of Rural Road Works
Township Development
Local Government Department and Tourist development Authority Grant Works
The Odd and the Interesting
The photographs are black and white and measure 10cm x 7cm. They include captions but are not dated.

Unit 1 also contains aerial photographs in black and white of Torquay, Anglesea, Airey's inlet and Highton-Ceres Lookout Area. The photographs are dated and measure 22 cm x 16 cm except for the Highton-Ceres Lookout Area photograph which measures 16.5 cm x 15 cm. The photographs were taken in 1950 and 1964.

Unit 2 covers period 1964 - 1974. It comprises maps of road works completed within the municipality during the decade and maps of road works proposed. It includes a series of photographs on subjects including Shire Works and Contract and Grant Works. The photographs, which are undated, are black and white and measure 13.5 cm x 8.5 cm.

Unit 2 also includes aerial photographs of Torquay-Jan Juc, Airey's Inlet and Wandana Heights taken in 1964 and 1974. Black and white photography was used. The photographs comprise various sizes.

Barrabool Shire Council

WOODWARD FAMILY - Photographs depicting 3 generations

  • GRS1350
  • Series
  • 1890 - 1946

The album spans three generations of the Woodward family in Geelong from the 1880’s to the 1940’s. The donation was made to the Geelong Heritage Centre in 1991 and 1992. The exact provenance of the album is unknown.

The album consists of over sixty black and white photographs and ephemera of Woodward family members, relatives, friends, and unidentified persons.

The album mainly consists of photographs relating to Hubert Stephen Hopton Woodward (1892 – 1982).


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